Conference Registration Rates

Early Registration Rates (Ends July 1, 2023)

  • IWCA Professional Member Rate: $350
  • Professional Non-Member: $400
  • High School, Undergraduate, Graduate Student Member: $225
  • Student Non-Member: $240

Regular Registration Rates (Ends October 1, 2023, after which rates increase)

  • IWCA Professional Member Rate: $390
  • Professional Non-Member: $440
  • High School, Undergraduate, Graduate Student Member: $260
  • Student Non-Member: $275

What’s Included with Registration  

  • Food and beverage options throughout the conference Thursday -Saturday
  • Thursday evening reception (food and beverage)
  • Wifi throughout the conference venue from October 11 – 14
  • Full audio/video (projector, screen, microphone, and room audio) in all conference rooms to support accessibility and multimedia and multimodal presentations and content.
  • The opportunity to apply for a travel grant for IWCA member registrants (visit iwcamembers.org beginning May 1)

Hotel Reservations at Conference Rate

The 2023 IWCA conference will be held at the Hyatt Regency Baltimore Inner Harbor. Rates from October 11 – 14 are $169 plus tax, etc. Use this link to make reservations . The cutoff date for reservations at the conference rate is September 12, 2023.

Questions? 

See the FAQ below, or contact the conference program chairs Holly Ryan and Mairin Barney or IWCA Vice President Christopher Ervin.  

FAQs

Why is this year’s conference fully in person and not hybrid?

We’ve heard from conference planners within our own organization and in other organizations related to our discipline that true hybrid conferences are extremely challenging to plan, organize, manage, and deliver. Rather than attempt a hybrid conference, IWCA is planning for an in-person conference in 2023 and a fully online conference in 2024. Future conference planning, and modalities of our conferences beyond 2024 are being discussed by IWCA leadership now.

Why is this year’s conference rate higher than past in-person conferences?

As a non-profit education-focused organization, IWCA is committed to making the annual conference technologically robust and as broadly accessible and inclusive as possible. Conference participants will have access to wireless internet, projectors, microphones, audio capabilities, and assistive technologies, and hotels continue to charge significant and increasing fees for these services.

What can I do to offset my conference expenses?

  • Consider sharing a room with a colleague or another conference participant. IWCA has contracted with the conference hotel for a reasonable rate ($169 per night), but half that is much better!
  • Apply for an IWCA travel grant at iwcamembers.org (beginning May 1; IWCA members only; join IWCA to apply for a travel grant and receive the lower conference registration rate)
  • Apply for a travel grant from your IWCA-affiliated organization if it offers financial support to attend the IWCA conference.

If I am not an IWCA member, can I still submit a conference proposal?

Absolutely! Visit iwcamembers.org and click on the link that says “Become a member.” You’ll be able to create an account without joining IWCA and paying the membership dues, and you’ll find the link to submit a proposal on the right-hand side of the screen.

If I am not an IWCA member, can I still apply for a travel grant?

No. Applying for travel funds is one of the perks of IWCA membership.

If I am not an IWCA member, can I still register for the conference?

Yes. We do have a non-member rate. However, the non-member premium is equivalent to the membership dues, and IWCA members are able to apply for travel funds, so we encourage you to first join IWCA at your rate level ($50 for professionals, or $15 for students) and then register for the conference. You’ll then be able to apply for a travel grant.